Oct 17th, 2024 – AGM for Council & Parent Association

Thursday, October 17th at 6:00pm will be our first School Council and Parent Association meeting of the 2024-2025 school year.

Meeting takes place in a classroom in the school. Enter at the main school doors. Everyone connected to the school is welcome.

The agenda can be found on our minutes page.

Elections are being held for the following positions:

President  
The President shall have general knowledge of all activities of the Association and will carry out duties assigned by the Association.  
i. The President shall call all Meetings of the Board, and shall preside at all General Meetings of the Membership and Meetings of the Board.  
ii. The President will be the chief spokesperson for the Association, unless otherwise delegated.  
iii. The President shall be copied on all Association communications and will review any communications to the membership, parent body, School community or public prior to distribution and shall include the Vice-President in same.  
iv. The President shall have a vote at any meeting.   
v. The President will be an ex-officio member of all Committees. 

Vice-President  
i. The Vice-President shall assist the President in all Association activities and will carry out other duties assigned by the President.  
ii. In the event of absence, resignation, incapacity or extended leave of absence of the President, the Vice-President shall fulfill the responsibilities of the President until the next elections at the AGM. The President’s position remains vacant until the new President is elected. 
iii. In the absence of both the President and the Vice-President from meetings, a President may be elected or appointed at the meeting to preside.  
iv. The Vice-President will be copied on all Association communications and will review any communications to the membership, parent body, School community or public prior to distribution. 

Secretary  
i. It shall be the duty of the Secretary to attend all General Meetings of the Membership and Meetings of the Board, to keep accurate minutes of the same, and to prepare these for distribution.  
ii. In the absence of the Secretary, his/her duties shall be discharged by such Officer or Director as may be appointed by the Board.  
iii. The Secretary shall have charge of all the correspondence and/or documentation of the Association and be under the direction of the President and the Board. 
iv. The Secretary shall keep a Register of Members of the Association and their contact information, as required by the Societies Act, and shall send all Association correspondence/notices as required. 

Treasurer  
i. The Treasurer shall receive all monies paid to the Association and be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order.  
ii. The Treasurer shall properly account for the funds of the Association, keep such books as may be directed and disburse funds as required.  
iii. The Treasurer shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual General Meeting of the Membership a duly audited statement of the financial position of the Association and shall submit a copy of same to the Secretary for the records of the Association.  
iv. The Treasurer will prepare, and submit with Board approval, any financial reports required by organizations and agencies in a timely manner.  
v. The signing authorities of the financial accounts will be a minimum of two elected Officers of the Association.

Directors at Large (and all Members of the Board will):  
i. Attend Annual, Regular and Special General Meetings of the Membership.  
ii. Be prepared for, attend and actively participate in all Meetings of the Board.  
iii. Actively support the initiatives and actions of the Association. 
iv. Approve, where appropriate, policy and other recommendations received from the Board and its standing committees. 
v. Review the Bylaws and recommend Board-approved Bylaw changes to the membership. 
vi. Review the Board’s structure, approve changes, and prepare necessary Bylaw amendments. 
vii. Participate in the development of the Association’s plan and annual review. 
viii. Review the annual budget for the Association and submit to the membership for approval. 
ix. Assist in developing and maintaining positive working relations among the Board, committees, School and School Council to support and enhance education in the School community.  
x. Allow for opinions and positions of all Members to be voiced and heard in a safe, respectful environment. 
xi. Act as a leader and an ambassador of the Association. 
xii. Strive to reach consensus in all areas. If a consensus cannot be reached, Board Members will accept, and adhere to, the majority decision of the Board. 
xiii. Address operational concerns openly and with input from Board Members. 
xiv. Address personal concerns relating to Board Members’ roles privately, constructively, respectfully, and in a timely manner.

All members of the executive are expected to attend the majority of the monthly meetings. 

Being a part of the school council and parent association executives are a great way to be involved in the school community. We hope to see you there.